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Privacy Policy for Young People

Our Privacy Policy for young people

Stephens Scown have to keep all of your personal information safe. This policy describes how we do this. We comply with the laws on data protection – Data Protection Act 1998 and 2018 (DPA), and The UK General Data Protection Regulation 2016 (UKGDPR) together, and any new laws passed to bring the UKGDPR in to effect in England and Wales after 31 December 2020 “Data Protection Laws”.

WHO WE ARE AND HOW TO CONTACT US

Stephens Scown LLP, Curzon House, Southernhay West, Exeter, Devon, EX1 1RS

Email: privacyofficer@stephens-scown.co.uk

Telephone: 01392 210700 and ask to speak to the Privacy Officer.

FAO: Robert Brooks (Privacy Officer)

WHAT IS PERSONAL INFORMATION?

Personal Information (your data) is anything that would allow us to know who you are, like your;

  • name;
  • address;
  • email address; or,
  • telephone/mobile number.

We may also need to use or have access to other information about you, like:

  • criminal convictions;
  • medical history;
  • gender, age, race;
  • religious beliefs:
  • guardians/parent details;
  • education;
  • social care;
  • legal records;
  • National Insurance number and NHS numbers; and,
  • Your image.

HOW WE USE YOUR DATA

Whenever your personal information is shared with us it is kept confidential. But sometimes we will have to share it with someone else. This might happen when:

  • you ask us to;
  • we believe you or someone else is in danger;
  • we need a professional person or group to help us.

We never sell your personal information.

We only share your personal information with others where there is a legal obligation for us to do so or we have identified a valid lawful basis (this is explained below).

LAWFUL BASIS FOR PROCESSING

We only process (use) your personal information (which may include sharing it with people or organisations) where we are allowed to by law. There are 5 ways that this might happen. These are:

  1. Consent – where you say it’s ok.
  2. Legal obligation – where there is a law that says we can or have to.
  3. Legitimate Interest – where we use your personal information without asking you, but only if it doesn’t affect you in a bad way and we can’t find another way to do it.
  4. Public Authority – where we are asked to use your personal information by someone like the Council or Police.
  5. Vital Interests – where processing has to happen to protect someone’s life (e.g. reported missing, mental health services, safeguarding).

SHARING INFORMATION WITH OTHERS

We will keep your information within Stephens Scown except where we need help from others and we know exactly who they are.

They should not share your information with anyone unless we ask them to. They will hold your information securely and only keep it for as long as we say.

The others are listed below.

TYPES OF PEOPLE/ORGANISATIONS WE MIGHT SHARE YOUR PERSONAL INFORMATION WITH
IT Support Services
Email Provider
Secure document disposal service
Banks
Accountants
Solicitors
Schools
Doctors, NHS, including various trusts
Councils
Police
Welfare and social services
Courts

WHERE YOUR DATA IS HELD

Your personal information is stored by us and some of the people we work with (our processors) in the UK, Europe or in a country where it will be safe.

HOW LONG WILL BE KEEP YOUR DATA

We will only keep your personal information for as long as we need it. For more information about this please contact us.

YOUR RIGHTS

Under the Data Protection Laws your rights are:

  1. To be informed – We must make this privacy policy (sometimes referred to as a privacy notice) available to you.
  2. Access – You are allowed to find out what personal information we may hold about you and why.
  3. Rectification – If you ask us to we must correct or update your details.
  4. Erasure – Sometimes you can ask us to delete your details.
  5. Restrict processing – You ask us to stop processing your personal information.
  6. Portability – You can reuse your personal information that you have given us.
  7. Object – You have the right to stop us marketing to you.
  8. Rights in relation to automated decision making and profiling – We do not use automatic decision making or profiling.

CHANGES

Sometimes we may need to change this document. When we do we will put a new policy on our website.

COMPLAINTS

If we are doing something you don’t like with your information you can tell us or if you don’t understand something in this policy you can ask us. If you think that we have not listened or done anything you can tell someone else. The best person to tell is the ICO Information Commissioners Office.